Milk Programs

2014 – 2015 Application Renewal Instructions

Federal Special Milk Program / Minnesota Kindergarten Milk Program

Submit applications on or before May 30, 2014.

Important information for ALL applicants:

The Federal Special Milk Program (SMP) and the Minnesota Kindergarten Milk Program (MKMP) application renewals must be completed annually in the Cyber-Linked Interactive Child Nutrition System (CLiCS). An e-mail notification will be sent to the sponsoring authority contact when the application is approved. Remember that claims for reimbursement may not be submitted until the application status for the sponsor and site(s) application is complete. For additional information, resources and forms access the SMP/MKMP website.

What’s new in CLiCS?

Flexibility for assigning effective date of eligibility for the free milk option of the SMP – The sponsor application includes a check box allowing use of the submission date rather than the approval date of a household application as the effective date of eligibility. Until recently children have generally been certified eligible for benefits on the date the household application is approved. For additional information regarding this option, access the application approval option.

Renewal applications in CLiCS that are complete and pass all validation errors will automatically be approved. Applications that require follow-up will remain in submitted status until a Food and Nutrition Service (FNS) staff person reviews the application for approval.

Steps for completing the online application renewal process in CLiCS

Site Application

1. Log into CLiCS 2 by selecting “2010 and later” and select “Applications.”
2. Select program type “Milk,” year “2015,” change search type to “Site,” then select “Search.”
3. Select the site identification (ID) number to open each site application. Review and update the information for 2014-2015 as needed. Scroll to the top of the screen, change the radio button to “Submitted for Approval” and select “Save.”
4. Select the red applications tab to return to the screen with the list of site applications to update additional sites.
5. If a site application is no longer needed for the application year the site may be deleted at this time. Select the site ID number to open the site, scroll to the bottom and select the delete button.

Sponsor Application

1. Return to the main application page by selecting the red applications tab; change the search type back to “Sponsor,” then select “Search.”
2. Select the sponsor ID number to open the application form. Some of the information has rolled over from last year for your convenience.
3. Review and update the information for 2014-2015 as needed. Scroll to the top of the screen, change the radio button to “Submitted for Approval” and select “Save.”
4. An e-mail notification will be sent to the contact e-mail on the sponsor application after the application is approved.

Additional forms (submit as applicable):

CLiCS Site ID Request is used to identify the physical location where milk is served. Submit a form for any new sites as applicable. Access the CLiCS Site Identification Request form.

CLiCS User ID/Password Request Form is used to add or delete access to CLiCS and the online applications and claims. Submit a form to add and/or delete members of the organization to access CLiCS. Access the CLiCS User ID/Password Request Form.

Listserv Subscribe/Unsubscribe Form is used to add and/or delete organization members to or delete them from an e-mail list used by FNS to communicate specific program information. Use this form to submit the name and e-mail address for each individual who should receive memos and announcements related to SMP/MKMP. Access the Listserv Subscribe/Unsubscribe Form.

Appeal Procedure is used to identify steps that must be taken to appeal a state agency administrative action. Access the appeal procedure.

Questions?

Contact the FNS Applications Team at 1-800-366-8922 (MN Toll-Free), 651-582-8526 or e-mail mde.fns@state.mn.us.

Send supplemental application materials via e-mail, fax or mail:

E-mail: mde.fns@state.mn.us
Fax: 651-582-8501

• Mail:

Minnesota Department of Education

Food and Nutrition Service

1500 Highway 36 West

Roseville, MN 55113