Special Education Case Loads Task Force

Draft Definitions for Caseload (Case Load)

Caseload--The number of students with an individual education plan for whom a teacher provides direct/indirect services and case management/procedural accountability duties.

Caseload--The number of students with Individual Education Plans (lEPs) for whom a teacher serves as "case manager" and is responsible for writing and implementing of the IEP.

Draft Definition for “Workload”

A special education teacher’s workload is the total number minutes required for all responsibilities including direct and indirect services, evaluation time, IEPs managed, travel time, parental contact and other services in the IEPs of eligible students receiving direct special education services.

Special Education Definitions of Caseload from other sources

1. The workload of a person or group that handles cases; the relative volume of cases expected to be worked upon.

2. The number of student records a teacher can be assigned. The teacher is only responsible for maintaining the student folder and due process for these students, not necessarily providing specially designed instruction (Kentucky)

3. Total unduplicated count of students a teacher has assigned to him or her for IEP management, etc. (Oklahoma)

4. Number of IEPs for which the case manager is responsible. Special educators often serve students in addition to the students whose files they manage (Utah)

5. Groups of students for whom teacher provides direct/indirect services and case management/procedural accountability duties (West Virginia)

“The wording of this provision of the rule reflects that it applies to the number of students assigned to a teacher in the classroom setting rather than who is assigned as the IEP manager.”

Generic definitions of Case Load

case load - the number of cases handled in a given period of time (as by a court or agency)

work loadworkload - work that a person is expected to do in a specified time.

• the number of cases with which a doctor, lawyer, or social worker is concerned at one time.

• The number of cases constituting the work of a doctor, solicitor, social worker, etc. over a specified period.

• the number of cases handled in a given period of time (as by a court or agency)

• The number of cases handled by a court, an agency, a social worker, etc., either at any given moment or over a stated period.

All the cases that someone is responsible for dealing with at the same time, especially a doctor, lawyer, or social worker.

(Utah) Workload Definition

In addition to case load responsibilities, could include but not be limited to a special educator’s responsibilities, duties, other assignments, the impact of parent involvement, providing services to a student whose file is held by another educator or provider, training and supervision of support staff and/or peer tutors, etc. (Utah)

Definitions

a. Special educator – licensed teacher, psychologist, social worker, speech language pathologist, occupational therapist, physical therapist, adaptive P.E. specialist, or any other related server.
b. Related server – a special educator who provides services required to assist a student with a disability to benefit from special education.
c. Case manager – the special educator who is responsible for a student’s file and coordinating the services for that student.
d. Caseload – the number of Individual Education Programs (IEPs) for which the case manager is responsible. Special educators may often serve students in addition to the students whose files they manage.
e. Workload – In addition to the caseload responsibilities, workload could include items listed under “Considerations” in the guidelines, including but not limited to a special educator’s responsibilities, duties, other assignments, the impact of parent involvement, providing services to a student whose file is held by another educator

Workload – In addition to the caseload responsibilities, workload could include items listed under “Considerations” in the guidelines, including but not limited to a special educator’s responsibilities, duties, other assignments, the impact of parent involvement, providing services to a student whose file is held by another educator

work loadworkload - work that a person is expected to do in a specified time

Definitions

Caseload: The number of cases (children or families) assigned to an individual worker in a given time period. Caseload reflects a ratio of cases (or clients) to staff members and may be measured for an individual worker, all workers assigned to a specific type of case, or all workers in a specified area (e.g., agency or region).

Workload: The amount of work required to successfully manage assigned cases and bring them to resolution. Workload reflects the average time it takes a worker to (1) do the work required for each assigned case; and (2) complete other non-casework responsibilities.