Resources on this page can be used by School Food Authorities and state agency staff in the process of completing USDA required monitoring and reviews. Documents include an On-Site Review form, After-School Snack On-Site Review form and forms used by state agency staff during administrative reviews.

Sponsor Monitoring
School Food Authorities with more than one site are required to complete an annual on-site review of all sites. The purpose of the review is to assist sponsors in assessing the meal counting and claiming system at each site. The review must be completed during a meal service and prior to February 1 of each school year. A follow-up review must be completed within 45 days when corrective action is needed.

After School Snack Program:  School Food Authorities that participate in the After School Snack Program are required to complete an on-site review for all sites twice during the school year. The purpose of the review is to assist sponsors in assessing compliance with program requirements. The review must be completed during a snack service time. The first review must be completed during the initial four weeks of operation; the second as determined by the sponsor.

• On-Site Review Form: Lunch 
  A form that each school food authority with more than one site must use to conduct an on-site review, during a meal service, of each site under its jurisdiction.
• Appeal Procedure 
  Steps a school sponsor must take to appeal a state agency administrative action - April 2008 memo.
• Notification Letter of Eligibility Change due to Administrative Review - Increase in Benefits 
  Letter sent to notify households of an increase in School Nutrition Programs meal benefits due to an administrative review.
• Notification Letter of Eligibility Change due to Administrative Review - Decrease in Benefits 
  Letter sent to notify households of a reduction or loss of School Nutrition Programs meal benefits due to an administrative review.
• School Food Authority (SFA) On-Site Review Form - After-School Care Program 
  A form for sponsors to monitor the meal counting and claiming system for the after-school care program at each site