Claims and Reimbursement

Summer Food Service Program

2014 Reimbursement Rates

The U.S. Department of Agriculture has announced the following Summer Food Service Program (SFSP) reimbursement rates for calendar year 2014. Rate increases were based on a Consumer Price Index increase of 2.1 percent.

If you currently are not participating in the SFSP and are interested, contact our office.

The 2014 reimbursement rates shown below are the total of federal operating and administrative funding. All sponsors receive the combined rates as allowed under the SFSP simplified cost accounting procedures. Reimbursement is based solely on a “meals times rates” calculation. Example: one hundred reimbursable lunches were served to eligible children at a rural or self-preparation SFSP site. 100 meals x $3.545 = $354.50 paid in reimbursement to the SFSP sponsor. The reimbursement may be used to cover both administrative and operating program costs. Although sponsors do not need to categorize costs as “operational” or “administrative,” financial records must be maintained for the state agency’s review.

Summer Food Service Program Reimbursement Rates (Operating plus Administrative)

Effective January 1, 2014 - December 31, 2014

Type of Meal

Self-preparation or Rural Sites

Other Sites (Vended-Urban)

Breakfast

2.0225 (1.84 +.1825)

1.9850 (1.84 +.1450)

Lunch or Supper

3.5450 (3.21 +.3350)

3.4875 (3.21 + .2775)

Supplement (Snack)

0.8400 (0.75 +.0900)

0.8225 (0.75 + .0725)

View more information about the 2014 SFSP reimbursement rates.

Although sponsors do not need to categorize costs as “operational” or “administrative,” financial records must be maintained for the state agency’s review and payments are made accordingly.

Self-preparation means the sponsor prepares the meals that will be served at the site(s) and does not contract with a food service management company, caterer or school for the preparation of meals. Self-preparation includes sponsors that prepare meals in a central facility and deliver meals to their sites.

Camp sponsors are paid only based on the percentage of children eligible for free and reduced price meals. Reimbursement may be estimated by taking the number of meals to be served (by type) to all children during a camp session and multiplying it by the percentage of children eligible for free and reduced price meals. That number is then multiplied by the appropriate operational and administrative reimbursement rate.

If you have any questions about this information, please contact the Minnesota Department of Education-Food and Nutrition Service at 651-582-8526, 1-800-366-8922 (MN Toll-free), or e-mail mde.fns@state.mn.us.