Procurement and Contracts
Child and Adult Care Food Program (CACFP) sponsors must follow federal procurement regulation as well as any applicable state and local rules when purchasing food, supplies, and services using program funds. Guidance and other resources are available.
- Financial Management Brochures from the U.S. Department of Agriculture (Instruction 796-2)
- Cost Principles for Non-Profit Organizations-Office of Management and Budget (OMB Circular A-122)
- Cost Principles for State, Local, and Indian Tribal Governments-Office of Management and Budget (OMB Circular A-87)
U.S. Department of Agriculture Memos
Access key USDA memos on Procurement and Contracts below. To view the complete set of USDA memos for the SFSP, visit the Policy Memos (USDA) link.
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Formal Procurement (Sealed Bid) Procedures
Summary of required procedures for Child Nutrition Program purchases exceeding the small purchase threshold ($150,000 in federal regulations). Includes procurement log form to be submitted to FNS. -
Certification Form - Debarment and Suspension
Required certification form from the vendor on contracts over $25,000 in federal funds. -
Procurement and Recordkeeping Requirements
Three-year retention period for records relating to contracts; types of required procurement records - March 2006 memo.
