Monitoring-State Agency and Sponsors

This section provides program forms and resources used by Child and Adult Care Food Program (CACFP) sponsors to complete the process of monitoring program operations at sponsored sites.  Examples of documents may include monitoring requirements, sample monitoring forms, and monitoring frequency.  This section also includes forms used by state agency staff to conduct administrative reviews of sponsors.

U.S. Department of Agriculture Memos
Links to key USDA memos on monitoring are provided below.

  • Household Contact Procedures  - 6/6/14
    A household contact is a communication between a sponsoring organization or a state agency to an adult member of a household with a child in a family day care home or a child care center in order to verify the attendance and enrollment of the child and the specific meal service(s) which the child routinely receives while in care. This information is used to verify the accuracy of the information submitted on claims for reimbursement by providers or centers.
  • Child Enrollment Form  - 5/23/14
    Child enrollment information is required to be collected annually by child care providers in family day care homes participating in the Child and Adult Care Food Program. Attached are two versions of a form that may be used.
  • Child Enrollment Documentation Review Standards for Family Day Care Home Sponsors  - 5/21/14
  • Civil Rights: Nine Areas of Compliance for Family Day Care Home Providers   pdf icon PDF2/28/14
    Sponsor staff and providers who interact with program participants must be provided civil rights training annually. This handout lists the minimum nine required subjects described in the United States Department of Agriculture Food and Nutrition Service Instruction 113-1, Section XI Civil Rights Training.
  • Serious Deficiency Determination Process Guide for Family Day Care Home Sponsors  - 1/4/13
    This document provides guidance for sponsors to apply in determining when a finding and corrective action should be issued to a provider and when to initiate a notice of serious deficiency for a provider's noncompliance with the Child and Adult Care Food Program regulations.
  • Clarification on No Grace Period - 9/22/2005  - 5/24/12
    USDA prohibits a grace period for new providers.
  • Child Enrollment Form-Somali  - 11/22/11
    The Somali translation of the form to document the enrollment of children in the child care program.
  • Child Enrollment Form-Spanish  - 11/22/11
    The Spanish translation of the form to document the enrollment of children in the child care program.
  • Child Enrollment Form-Hmong  - 11/22/11
    The Hmong translation of the form to document the enrollment of children in the child care program.