American Recovery and Reinvestment Act (ARRA) and Education Jobs

FREQUENTLY ASKED QUESTIONS – Reviewed 11/25/13

ARRA Jobs Reporting Survey – Quarter Ending December 31, 2013

What is a job created?

A job created is a new position created and filled, or an existing position that is filled, that is funded by the Recovery Act.

What is a job retained?

A job retained is an existing position that is now funded by the Recovery Act. Jobs partially funded with Recovery Act dollars will be counted based only on the proportion funded with Recovery Act dollars.

What is a direct job?

A direct job is a position that is funded by a prime recipient, sub-recipient, or vendor of a prime or sub-recipient as a result of Recovery Act funding. A direct job does need to be paid for with Recovery Act funds to be counted as a job created or retained.

What is an indirect job?

Indirect jobs are not directly funded by a prime recipient, sub-recipient, or vendor of a prime or sub-recipient. Vendor jobs that are not directly supported by Recovery Act contract are also indirect jobs because individuals employed by vendors that are providing materials, equipment, or supplies are not typically considered direct employees and should not be included in job counts. Vendor jobs that are a result of a contract for materials, equipment, or supplies that has a discernible jobs impact on the vendor will be reported separately from direct jobs, in a separate survey question.

What is a vendor job?

If stimulus allocation funds were spent on a significant payment for a contract with a vendor that allowed that vendor to create or retain jobs, you would enter the number of FTEs that resulted from your funds in the vendor FTE questions. Please attempt to obtain an FTE estimate from vendors if you have submitted a substantial payment to a vendor and stimulus dollars are directly funding vendor jobs.

What is a vendor?

A vendor means a dealer, distributor, merchant or other seller providing goods or services that are required for the conduct of a federal program. These goods or services may be for an organization's own use or for the use of beneficiaries of the federal program. A vendor provides the goods and services within normal business operations; provides similar goods or services to many different purchasers; operates in a competitive environment; provides goods or services that are ancillary to the operation of the federal program; and is not subject to compliance requirements of the federal program.

Which jobs should not be reported?

• Indirect jobs should not be reported in job creation/retention estimate. Indirect jobs include jobs that are not directly funded by prime recipient, sub-recipient or vendor of a prime or sub-recipient.

• Vendor jobs that are not directly supported by a Recovery Act supported contract should not be reported. Individuals employed by vendors that are providing materials, equipment, or supplies are not typically considered direct employees and should NOT be included in job counts.

• Vendor jobs created or retained will be reported as a separate number of FTEs in the Minnesota Department of Education’s quarterly reporting surveys. Responses for Vendor jobs created/retained would be as a result of a contract for materials, equipment or supplies that has a discernible jobs impact on the vendor (e.g., a custom or very large order for which jobs are created/retained to service the order).”

Do we report jobs created or retained as a result of our regular federal funding allocations?

• No, this survey is only regarding your school district’s Federal Stimulus allocations, not your regular allocations. These include:

o Title 1 School Improvement Grant 1003(g) (Finance Code 473)

Can a job be reported as created or retained before Recovery Act dollars are expended?

• Yes, a job can be reported before Recovery Act dollars are expended. A job that is paid

• initially with non-Recovery Act dollars may be reported as created or retained as long as

such dollars eventually will be reimbursed with Recovery Act funds for the jobs being

reported.

Does the length of a full-time contract affect the FTE calculations?

• No. For example, if a teacher is working 10 months under a full-time contract, the recipient should consider the total hours paid and worked during the school year as equivalent to 1 FTE even if the period is less than 12 months. Regardless of whether an employee is on a 10-month or 12-month contract, the employee would be reported as 1 FTE is every quarter if the position if fully funded by ARRA.

What if pay periods do not align with the reporting time frame?

• An employee’s FTE should be determined by how many hours the employee worked and was paid in relation to a full-time contract. Regardless of whether an employee in on a 10-month or 12-month contract, the employee would be reported as 1 FTE in every quarter if the position if fully funded by ARRA.

What if our stimulus funds are only being used to pay for benefits, not salaries?

• If you (or your member districts) are paying for benefits only, FTEs should NOT be reported. The OMB guidance states that recipients must estimate the total number of jobs that were funded in the quarter by the Recovery Act. A funded job is defined as one in which the wages or salaries are either paid for or will be reimbursed with Recovery Act funding.

How do I calculate FTEs?

To help calculate jobs created and retained, MDE has created and FTE calculation worksheet. View instructions on how to use this FTE calculation worksheet. Open a copy of the FTE calculation worksheet.

Where do I find instructions on how to complete this survey?

As you prepare to complete this survey, please read the instructions on how to complete the ARRA Jobs Reporting Survey.

What if a recipient has calculated jobs and reported jobs in manner that is inconsistent with the guidance?

• Recipients should recalculate the jobs in a manner consistent with the guidance and maintain administrative records that include comprehensive information on any necessary corrections. Recipients will be required to submit this information to the Federal Government in the future. The timeline and process for submitting this information has not yet been established.